Data challenges constitute some of the major problems for any organization in the IT sector. It doesn’t matter if the data security comes from internal security lapses or is compromised from external, malicious hacks, companies need to be aware and extremely proactive when dealing with them.
Both small and medium-sized businesses are facing data and cyber security threats. And SMEs are more prone to data breaches to less sophisticated security infrastructures and naïve IT teams in the businesses.
Here are the top data security challenges and how top managed IT services companies handle them.
Acquiring data visibility
With huge amounts of data in constant correspondence to and forth through the organization, knowing where it is sent, who can access it, and what channels are used is essential for an organization.
Studying the actual data visibility involves defining policies and procedures and how they are implemented and adhered, and concluding which technologies are required to make the data security systems more effective and reliable.
Which data needs protection?
In order to keep data-based operations up and running and keep the communication barriers from protruding, it is important to realize that not all types and amounts of data exchanged is vital and requires a sound protection.
Companies should try to implement a data classification solution. The solution will mark the data that meets the benchmark of protection criteria to keep the business operations flowing.
Moreover, metadata labels help various other security measures in the system to acknowledge which data is sensitive and in need for an additional layer of protection in the future.
Maintaining the efficiency for data protection
Often, traditional data security solutions end blocking safe data alongside malicious data in the process. Such false alarms often go out of control, unnecessarily, hindering the operational flow of the business.
Although such solutions focus on strict control, but the solution comes at a cost. And at times data become too restrictive and sharing and accessing the data become relevant for business productivity.
Hence, IT teams should understand that data protection isn’t a one-size-fits-all solution for all companies and their processes.
Executing a strong data loss protection (DLP) system can help teams move beyond the “block everything” mode. It acts as a defensive shield to detect and prevent unauthorized sharing prior to any breach occurrence.
Sharing files securely and effectively
After you’re done classifying and filtering the data, the next challenge is to send it to the third party. This is where a managed file transfer (MFT) solution comes into action. The solution is powerful enough to cater the rigorous compliance requirements for end-to-end protection.
The biggest benefits automate workflows, and facilitate auditing and reporting functionality for better security and transparency involving large file transfers.
Ever since the advent of COVID-19, several studies have indicated that remote working is the new normal. People, and IT teams, are more inclined to work from home at their own convenience.
As tempting and cost effective it seems, remote working doesn’t come without prominent data security threats.
Employees are the greatest assets for any organization, but they can too come without sufficient education in smart technology solutions, operational procedures, and policies and procedures to ensure data security.
Managing multiple security workarounds
Apparently, strict layers of security do mitigate human error risks, make sure that hidden confidential data isn’t accessible, and halt insecure data correspondences, managing these layers with multiple vendors can become an obstacle for productivity.
One of the best ways to deal with such crisis is working with one trusted vendor capable of delivering and handling multiple security layers to simplify operations.
The idea is to ensure that preventing data loss, data classification, and file transfer tools are sufficiently scalable and integrated.
Managing a security suite
A powerful security suite or package is great enough to enforce the security policies in the organization, instead of putting the processes in the solution itself.
Another major benefit in incorporating a security suite is employing them on modular basis. After employing a single solution in your team, you can always add further layers of data security according to need and requirements with time.
Data security can install any one, or a mixture, of the following technologies.
Associating markings to data to install encryption policies. In doing so, you won’t be needing a separate encryption work.
Data loss prevention
Incorporates compliance policies with data sanitization and redaction to employ classification tags and alleviates the risks while allowing safe data to pass.
Integrated email security
Detects and counters various kinds of business email security threats including phishing and other advanced identity deception email attacks.
Managed file transfer
Offering a secure platform to share data easily with trusted parties including auditing, automation, and reporting features.
Digital rights management
Installing a security wrap enclosing the data wherever it corresponds, and control the access actions whenever it leaves the organizational system or premises.