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Microsoft had incredible control over the market share of productivity applications. Ever since they used the PC, their Office suite has been a part of the workplace everywhere. Young users may even remember to play … Read More
Microsoft had incredible control over the market share of productivity applications. Ever since they used the PC, their Office suite has been a part of the workplace everywhere. Young users may even remember to play with WordArt or other PowerPoint transitions and animations. However, the current productivity suite market is no longer as dominant as Microsoft.
There are many competitors today. Apple makes some computer products that run macOS and even has free open source alternatives, like LibreOffice. However, one of the most popular productivity suites is Google Workspace. It works on your browser and its mobile application and syncs between devices. Let’s take a look at how Google Workspace and Microsoft 365 compete against each other.
If you decide to switch from G Suite to Office 365 or vice-versa during the course of this article, consider using SysTools Migrator application.
|Model||Google Workspace||Microsoft 365|
|Price||Check Price at Google Workspace||Check Price at Microsoft|
|Pricing Tiers||Basic, Business, Enterprise||Business Basic, Business Standard, Business Premium, Family, Personal, Home & Student|
|Software Included (Basic package)||Gmail, Docs, Sheets, Slides, Keep, Calendar, Hangouts, Photos, Meet, Chat, Sites, Forms, Currents, Drive||Word, Excel, PowerPoint, Teams, Exchanges, OneDrive, SharePoint|
|Cloud Storage||Unlimited for Business and Enterprise, 30GB-1TB if <5 users||1TB + 50GB separate email storage|
|Real-Time Collaboration||Yes||Yes (Skype used)|
|Platform||Web||Web, desktop apps|
Microsoft offers multiple pricing tiers for home and business use.
Anyone with a Google account can use most of the Google Workspace apps for free.
As with any purchase, regardless of the product, price is always an important factor. This is especially important for any small business owner reading this comparison. Productivity suite subscriptions affect your annual budget, so you need to make sure the software meets your needs as closely as possible. You also want to get value from every point of efficiency improvement. Having taken note of this, let’s look at the rates for these two services.
However, before we begin, it should be noted that a basic Google account can use Google productivity applications (such as “Docs” or “Slides”). This is why Google doesn’t have a separate payment plan for home users. Google Workspace users must pay for connectivity between account, shared storage, and enhanced storage capacity. Google Workspace has three plans: basic plan, business plan, and business plan. The maximum storage space for individual users is 30 GB and the maximum storage for suites with less than 5 people is 1 TB. However, as long as there are more than five people, your business can use Google cloud storage without capacity limitations.
Conversely, after the trial period ends, you can’t really use 365-related applications without a subscription or even non-365 Office programs. To its credit, Microsoft provides more options for payment plans. This means that you will have more choices and will be able to view the plan that best suits your needs. They divide it into two main categories: business and family. Regardless of the plan, the maximum cloud storage limit is 1 TB per user. While it may seem small, you have to consider not counting the number of emails. Microsoft provides users with separate 50GB email storage space.
The Microsoft 365 core suite is a barebones system, even compared to Google Workspace.
Before comparing two application kits by application, let’s compare the two kits as a whole. In addition to the larger (unlimited) storage of Google Workspace, it also facilitates real-time work. Most of Google’s apps include a chat box in the program, so you can talk to your colleagues without a separate label. If you need to make a video call, you can use Hangouts. Microsoft can provide the same feature through Skype for Business, but cannot provide the in-file chat feature.
Google applications can run on the browser and on dedicated mobile applications. At the same time, Microsoft 365 has web, mobile and desktop versions. In general, Google Workspace is best suited for real-time collaboration, although both technically have this capability. On the other hand, if you want to work outside the browser, 365 is better.
Like the rest of Google Workspace, Google Docs is excellent at real-time collaboration. You can work with other people and see their progress displayed correctly as they type on their computer. For off-site situations, comments and edits can also be used. Google Docs itself is actually simpler than Word. While this means easier to use, it also means that you may not get some functionality from the extended word processor or you can only use it via plugins. Most of these add-ons are free, but you need to find the add-ons to use on your own.
On the other hand, Microsoft Word is fully equipped with most (if not all) of the features required by a word processor. For starters, Word offers multiple templates, from whimsical to professional ones. They have resumes, reports, brochures, and just about everything else you might need. They also have more powerful tools, such as better dictionaries.
Google Slides is once again better suited for businesses that use real-time collaboration as their lifeblood. PowerPoint can easily win the competition for features. It provides quick ideas for presentation topics with the help of the QuickStarter function and destroys users via an easy-to-use user interface that doesn’t make adding graphics and text difficult. It also has a practice timing function, which eliminates the need for clickers (as long as you memorize the height on the tee).
Take a look at two spreadsheet applications: Sheets (left) and Excel (right).
The same story happened in the battle for spreadsheets: Google beats Microsoft in terms of the ease of use of collaborative real-time working, but Microsoft is still ahead of the competition in terms of functionality. Excel supports multiple chart types and multiple subtypes, and has multiple templates, which makes it easier to assemble spreadsheet files. However, if it is absolutely necessary for multiple people to do the digital input processing of most companies at the same time, Excel’s collaboration feature is more clunky than using Sheets.
If you want a simple and easy-to-use layout, you might prefer Gmail. Ease of use isn’t limited to Google’s aesthetics – its standout feature is its AI writing. When composing an email, it will suggest some of the next words you will use, which can be added when you press a key.
However, Outlook is still the backbone of global offices, and it’s not without reason. In general, it is more powerful than Gmail (it can even host a Gmail account). Some Outlook features may clearly indicate that it is for business use. One such feature is its “inbox”, which helps you check your most important emails first. The other is “cleanup”, which can organize email chains into conversations, making it easier to track business progress. Microsoft is also committed to making it more user-friendly through new features such as an improved ribbon interface.
Google Drive and OneDrive provide the same functionality, the main difference being the storage size mentioned earlier in this article. Compared to Google’s Hangouts and Meet apps, Microsoft Teams is a more powerful choice for chats and calls. For example, it is integrated into an application. The team is also seamlessly connected to the rest of the 365 suite, which means it’s easier to send files within the company for inspection.
Both services provide administrators and users with their own security options.
In addition to the number and quality of applications available, another important aspect of choosing a productivity suite is keeping your files safe. Both companies provide high-quality security and do their best to make business administrators as easy to manage as possible. Google Workspace has all the basic knowledge you need. It uses Google resources, so it can easily detect unusual activity, phishing attempts, and anything else that could put your business at risk. It also has the function of using the set keyword to block outgoing communications.
However, Microsoft 365’s security features are significantly more comprehensive. It has multi-factor authentication available (compared to Google Workspace 2FA) and uses AI to know if a particular account is behaving abnormally. Online reviews have pointed out that its “basic” features make it significantly better than Google Workspace in this respect. Essentials can help you complete important tasks, such as changing users or even paying bills, so anyone can easily accomplish these tasks without having to ask the technical department for help.
Both companies provide 24/7 support.
Google has a 24/7 support staff who can troubleshoot the suite. However, it is worth noting that this option is only available for package managers. They also provide answers to frequently asked questions online, a blog about the latest updates, and a general support area open to non-administrators.
Microsoft provides a pretty good support service. 365 admins can contact them via phone, email and chat. Most noteworthy is that they have an online 365 training center, which provides in-depth videos for suite administrators and users to ensure that you won’t be bothered by 365’s relatively steep learning curve. Microsoft also publishes regular status reports. progress of its software updates.
Google Workspace emphasizes real-time collaboration, while Microsoft 365 adds everything a user or administrator needs.
Google Workspace is ideal for tightly connected and highly collaborative small businesses. Real-time collaboration is built into the application itself, and developers have made it a priority from the start. You can talk to your colleagues without changing windows or tabs. If time is money in your organization, Google Workspace will make sure you don’t waste time.
However, for large enterprises that need a powerful suite to support various functions, Microsoft 365 is the first choice. Microsoft knows this, which is why their base plan doesn’t include support for the desktop application version of their suite. In the case of long-term collaboration rather than real-time, it’s especially important – especially for teams, making file exchange between employees a breeze. It also provides a more complete interface for administrators and gives you more control instead of letting Microsoft do everything without your knowledge.