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How to Migrate Google Workspace Email to Outlook

Many organizations started Shifting from Google Workspace to Office Suite applications as a result of the introduction of Office 365 premium plans by Microsoft. In this, Outlook is provided for email messaging purposes. The given … Read More

Google workspace Email to Outlook

Many organizations started Shifting from Google Workspace to Office Suite applications as a result of the introduction of Office 365 premium plans by Microsoft. In this, Outlook is provided for email messaging purposes. The given write-up covers the methods such as Google Takeout, Google Workspace Backup tool, etc. available for the transfer of Google Workspace email to Outlook.

User Query: Our Company is planning to shift from Google Suite Applications to Office Suite due to some confidential reasons. Before the switch, we intend to take the backup of the entire company data residing in Google Workspace. Can anyone suggest an easy way to backup Google Workspace locally. Any suggestion is acceptable.

Manual Methods to Migrate Google Workspace Email to Outlook

1. Create Outlook PST File With Google Takeout

Google Takeout can be used for the purpose of transferring emails from Google Workspace. It is completely free of cost and comes with Google account settings. It does not demand any technical expertise for usage. Users can move the email data in downloadable .zip, .tbz, and .tgz file format which will be storing emails in MBOX file format. To use this method, one should follow the simple steps mentioned below:

Step 1: Login to Google Workspace account to perform Google Workspace Email to Outlook transfer

Step 2: Open My Account, then move to Personal Information & Security. Finally, select Create Archive

Step 3: Select the data to be included in the archive from the list

Step 4: Click on Next and Choose the file type and the Maximum Archive Size

Step 5: Choose Send the download link through email from the given delivery methods and click on Link Account & Create Archive

Step 6: After the end of archiving, download the Zip file and extract it to get the MBOX file items

Limitations of Takeout in Moving Google Workspace Email to Outlook:

  • Outlook does not reads MBOX files created by Google Takeout
  • Require another application for conversion of MBOX to PST format
  • Time Consuming to create archive file

2. Create PST by Configuring Account with MS Outlook

Procedure to Configure Google Workspace Mail in Outlook are:

    1. Install Outlook to transfer email from Google Workspace to outlook.com
    2. Configure Outlook with Google Workspace account
    3. Access the Google Suite data once the configuration is completed
    4. Locate the Outlook PST File at:

C:\users\username\Documents\Outlook Files

  1. Access the PST file from the above-specified location

Limitations

  • Quite lengthy technique procedure
  • Filters cannot be applied in case of emails
  • Corruption issues due to the large size of data

In order to overcome the difficulties caused by the manual methods, always choose a Third-party solution to move emails from Google Workspace.

How to Migrate Google Workspace Email to Outlook 2013 Using Expert Tool

The manual solutions are effective in case of a small amount of data. It will get difficult with the increase in the size of data. Also, the user will have to monitor the entire operation vigilantly so as to avoid corruption issues or any problems with the background processes. Google Workspace Backup tool is an easy-to-use solution for the migration of Google Workspace emails. Features of Expert Tool :

  • Allows Migration of Single or Domain Account
  • Provides Progress Report of Migration
  • Option to Backup Emails between User Specified Time Intervals
  • Delta backup facility to easily save newly arrived Google Workspace emails
  • Download options for emails, contacts, calendars, and documents
  • Also included options to backup Concurrent and Priority

End Note

Users are provided with various options for migrating Google Workspace email to Outlook. But it is their duty to choose the best suitable method among them using some skills. It will be easy for them if they are able to choose the tool which could complete the whole process within less time by retaining the quality of data. It is always a wise decision to go for an expert tool while handling confidential or personal data.

Author: admin